What is a Homeowners Association?

A Homeowners Association (HOA) is a non-profit organization in a planned community. An HOA is created by the developer with the purpose of ensuring the community continues to be well maintained and if possible enhanced over time. The association is turned over to the community to manage, this occurred in 2010 for the West Rutherford Homeowners Association (WRHOA).

In essence the HOA works collectively for the community.The HOA collects dues from each lot owner, a specified fee which is predetermined by the HOA and reviewed annually.These resources are used exclusively for the maintenance and enhancement of the community of West Rutherford ensuring that it remains a vibrant and attractive place to live.

The WRHOA meets on an annual basis to collect input from all lot owners and to elect a board of representatives.Minutes of these annual meetings as well as records of questions asked, and decisions made, can be found on this page.

Is my membership in the WRHOA optional?

No. Membership is mandatory and automatic for all property owners within the WRHOA boundaries. The monies acquired through the low annual fees allow the community to have the available resources to maintain the highest quality condition of the neighborhood. These revenues can also be used for much needed, and sought after, enhancements to the community such as park benches or a skating rink.

HOA fees are due annually.Outstanding fees will be directed for collections with all costs incurred to be the responsibility of the homeowner.Any outstanding fees must be rectified prior to any property sale as there is a registered encumbrance on each land title.

How much are the West Rutherford HOA fees and when are they due?

The Board of Directors is responsible for setting the annual fees as part of the budget process. This exercise takes place at each fiscal year end. The WHROA fiscal year runs from December 1, 2017 until November 30, 2018 therefore dues for 2018 calendar year are due prior to December 1, 2018. The current rates have been in place since 2010 and are as follows:

  • Single family homes (detached, duplex, triplex and fourplex) annual fee is $150.00.
  • Multi-family homes (condominium, apartment, townhouse) annual fee is $75.00.

All HOA members who choose to submit their fees prior to August 31, 2018 are offered an early incentive amount, reducing the 2018 annual fees to $100.00 for single family homes and $50.00 for multi-family units. There is no GST on the HOA fees

Payments received on or after November 30, 2018 will be subject to late fees.All outstanding files will be sent to collections and associated costs incurred will be the responsibility of the home owner.Any outstanding fees must be rectified prior to any property sale as there is a registered encumbrance on each land title.

For more information on payment of fees click here.

Where can I pay my fees?

Your can pay your fees on this page.

What areas are the responsibility of the WRHOA ?

At present the WRHOA maintains the perimeter fence and the wood fence that borders onto the public walkways, the front entry markers and specified light standards along the trails. It is also responsible for maintaining the fountain in the two community ponds (but not the lake itself). As the City of Edmonton continues to have responsibility for the parks, playground and areas along the walkways the WHROA has established a close working relationship with the City so that areas of common concern can be addressed more efficiently and effectively.

In addition, the West Rutherford HOA is responsible for upholding the Association’s Articles (i.e. by-laws) and Architectural Guidelines, The association is governed by a Board of Directors, all of whom are neighborhood volunteers, elected by the membership at the Annual General Meetings.

Where do my fees go to?

Prior to 2010 no fees were collected. As a new association and a growing community the WHOA has focused on maintaining the areas for which the HOA has responsibility. At present the WRHOA maintains the perimeter fence and the wood fence that borders onto the public walkways, the front entry markers and specified light standards along the trails. It is also responsible for maintaining the fountain in the two community ponds (but not the lake itself). As the City of Edmonton continues to have responsibility for the parks, playground and areas along the walkways the WHROA has established a close working relationship with the City so that areas of common concern can be addressed more efficiently and effectively.

Annually a list of priorities is determined and a budget allocated to cover these costs.A small amount of the budget covers the operational costs associated with a property management service and HOA administrative costs however the majority of the resources are directed to maintaining and improving our community.Any and all surplus dollars are placed into a secured reserve fund and held for future expenditures.

Does the HOA take care of landscape maintenance in all of our neighbourhood parks?

No, the majority of the parks and green spaces are owned and maintained by the City of Edmonton. At present the WRHOA maintains the perimeter fence and the wood fence that borders onto the public walkways, the front entry markers and specified light standards along the trails. It is also responsible for maintaining the fountain in the two community ponds (but not the lake itself).

The HOA has entered into a property management agreement with Group Three Property Management Inc. The property manager is Ms. Sundas Khan and she can be reached through email at manager@westrutherford.ca or by telephone at 780.577.1420. If you have a concern about an area under HOA responsibility you can bring it to the attention of the HOA via our contact form.Please allow two business days for response to inquiries.

If you have any issues outside of the WRHOA guidelines, please contact the City of Edmonton at 311.

What are architectural constraints and where I can find them?

The architectural constraint is an encumbrance that is registered with land titles for each property within West Rutherford. This document describes some architectural guidelines that property owners must follow. Some examples of this are the type of fence, type of shingles on the roof, entrance and landscaping features.

To obtain the specifics on your property refer to the encumbrance that is registered on your land title certificate. If you do not have a copy of the encumbrance, you can obtain a copy from the Land Titles Office at (780) 422-7874 or by visiting Service Alberta – Find Titles, Documents or Plans page. You can find copies of the encumbrance on our website under the bylaws. If you are the original buyer of a property in West Rutherford, your Builder should also have provided you with written information on the Architectural Controls applicable to your particular property. If you have specific questions you can contact us via our contact form.

What is West Rutherford’s fence colour?

The fence colour for West Rutherford is Rutherford Heritage Green (formerly known as: Heritage Valley Green or Rutherford Green) by Cloverdale Paint (Code CLA001).

Who do I contact if I have a concern about the standard of maintenance within the WRHOA area ?

The HOA has entered into a property management agreement with Group Three Property Management Inc. The property manager is Ms. Sundas Khan and she can be reached through email at manager@westrutherford.ca or by telephone at 780.577.1420.

If you have a concern about an area under HOA responsibility you can bring it to the attention of the HOA via our contact form.
Please allow two business days for response to inquiries.